Real-time cost control — for project-based businesses.
See every committed cost the moment a PO is approved. Control every budget. Forecast cash flow from real approved commitments. Built for project teams.
Trusted by project-driven companies across 30+ countries
By the time the invoice arrives, the budget's already gone.
On project work, costs commit the moment a PO is approved. But most systems only show them when the invoice lands — weeks later.
By then it's too late to act. The budget's blown. The cash flow's off. The conversation with the client is uncomfortable.
Made for project-based businesses.
Built around how project teams actually work — budgets per project, POs against budgets, milestones across time. Not another generic procurement tool that treats every purchase like a stationery order.
- Budget structure that maps to projects, not GL codes
- Approvals routed by budget owner, not org chart
- Milestones and phased delivery, in the cash flow forecast
Every cost visible — the moment it's approved.
See every cost commitment as it's approved. Catch overruns before they happen, not after invoices arrive. Approve within limits, escalate over them. Every step traceable.
- Every committed cost visible the moment a PO is approved
- Strict mode blocks over-budget requests at approval
- Sequential multi-approval — no steps skipped
Cash flow from approved commitments — not guesswork.
Forecast from approved commitments and milestones — not reviewed numbers from last month's spend. Know when money leaves, before it leaves.
- Weekly or monthly view, real approved commitments only
- Milestone payments mapped to expected dates
- Peak week highlighted — spot the pressure
One workflow, one dataset — requisition to accounting.
Every step visible and logged. Every commitment recorded. Then handed off clean.
Six product areas, one connected system.
Each capability has its own page — dig into whichever matters most for your team.
Purchase orders
Every PO commits — the moment it's approved.
See exactly what's been ordered, from whom, for how much, when. Committed costs land on the budget the moment the PO exists.
Budget control
See cost overruns before they happen.
Live budgets per project. Drill down from projects → categories → POs. Strict mode stops over-budget requests at approval.
Cash flow forecasting
Forecast from what's already approved.
Not a projection — a forecast built from real approved commitments and milestone dates. Weekly or monthly view.
Purchase requisitions
Requests routed to assigned budget approvers.
Every requisition signed off in sequence — based on approval limits, up the chain until the amount is cleared.
Three-way matching
PO, delivery, invoice — side by side.
See what was ordered, delivered, and billed in the same view. Query, escalate, or accept — in-system audit trail.
Reporting
Real-time cost data — every view your team needs.
Dashboard, standardized reports, filterable archive, and API to feed BI tools. All backed by real committed cost data.
People running project-based businesses, on CostTracker.
“"CostTracker has made it easier for us to have clear agreements with our suppliers, and at the same time have total cost control. We save a lot of time and money."”
Morten H.
CEO - Oil & Energy
“Delivered exactly what we required - recommend! Very smooth and easy to use for our business expansion project. CT ensured that we hit our budget (vs previous projects with budget overruns). Thank you. ”
James B.
CFO - Hospitality & Events
“"Great project tracking software. It has allowed us to get a detailed handle on our production jobs and get on top of our budgets."We save a lot of time and money using CostTracker"”
Tim B.
Director - Construction
Works alongside your accounting system.
No big setup project, nothing to tear out. Run CostTracker on its own, or connect it to the accounting system you already use — it works alongside your setup rather than forcing you to change it.
See it work with your projects.
14-day free trial. All features included. No credit card. Set up in an afternoon.