A quick overview of how CostTracker works and steps in the procurement process.
See how purchasing and approvals are managed in CostTracker.
A solid matching process to ensure correct actuals and avoid wrong payments.
It all starts with a plan. See how you can use CostTracker for planning purposes.
Overview of how to receive goods and services in CostTracker.
Read more about how you can track your budgets and cost commitments in CostTracker.
Learn more about industry-specific procurement solutions.
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Hospitality & Events
Oil & Gas
CostTracker is a flexible, yet powerful, procurement system designed for unparalleled real-time cost control. If you are managing a project-based business you will love the tailored features for project management.
Purchase planning is vital for real-time estimates and control
A solid plan is key foor success, and the same goes for procurement. This optional feature is powerful when managing projects.
From purchase planning to actual commitments — all-in-one system
Upload purchase plan or Bill of Material (BOM)
Suggested order dates based on supplier’s lead time
Budget estimates in real-time
See cash flow effect of your purchase plan
Create and manage professional purchase orders effortless
Purchase like a pro with our pre-defined templates and time-saving features. No more misunderstandings.
An efficient workflow that will save time and ensure clear agreements with your supplier
Easy-to-use purchase order form
Paste items directly to PO form
Purchase order template with your logo
Add your business’ terms & agreements to ensure compliance
Single approval or multi-step approval flow? Approvals in CostTracker are flexible and cover most scenarios. No need for approvals? Don’t worry – you can switch it off as well.
Get notified when approval needed
Approve directly from your phone
Approval limit management
See all commitments and planned purchases as you approve. Essential for solid cost control.
Real-time budget tracking upon approval
All information available in one spot
Always full visibility on your cost commitments
Complete invoice module. Process, approve and transfer invoice transactions to your accounting system. Can be used by both integrated and stand-alone accounts.
3-way matching made easy
Invoice approval process
Can integrate directly with your accounting system
Get your cash flow forecast calculated auto-magically for you in CostTracker.
Detailed cash flow report
View per project or total
Your security for not paying for goods or services you have not yet received.
Manage partial or full delivery
Attach delivery notes
Generate reports directly in CostTracker. Export whatever data you need to analyse in other systems.
Report module with access to all relevant procurement data
Budget report with drill-down function
Customizable archive with filter options
Detailed item line report generator
Export feature on all report
Your personal invoice processing assistant that constantly improves quality.
Save valuable time
Processes invoices automatically
In-built learning – always improving prediction
Continuous development is core to our team, and we strive to make CostTracker better for our users every day. We are in daily contact with our clients to ensure that we catch the latest requests that will make the system even better.